Office & Systems Manager

  • MANAGE the administrative function of an established boutique law firm;
  • Identify systems improvements and drive change for continuous improvement using SharePoint;
  • $ Negotiable.

Dundas Lawyers is an award-winning boutique commercial law firm with a commitment to innovation and customer service. We have offices in Brisbane CBD and the Gold Coast. We are now in our nineth year of operation and things just get better! We have been recognised by Doyles’ Guide in the Technology and Intellectual Property categories and hope that you can assist us to keep up this trend.

The firm has developed an enviable reputation with its growing client base which range from technology companies to high-net-worth individuals, multinationals and international businesses.

In order to continue our organic growth, we have a need for an Office & Systems Manager who can relate to our vision for technical excellence and innovation.

The role

We are looking for someone to assist us with all aspects of office management in addition to office automation and systems improvement functions. The Office & Systems Manager’s role has two (2) primary parts:

  • management of the administrative functions of a boutique law firm; and
  • improving the quality and consistency of service delivery though implementation and use of new technologies, training and knowledge management.

Office management

The successful candidate will be responsible for some administrative tasks such as issuing receipts and invoices, although this is only a small part of the role. This part of the role involves:

  • Updating legal precedents using our document assembly system;
  • Migrating precedent documents to SharePoint.
  • Managing document production using Doxsera.
  • Ensuring the presentation of documents is in accordance with the firm’s style guide;
  • Completing work associated with matter creations, engagement letters and file closings; and
  • Ensuring that the firm’s procedures manual is updated when changes to the system are implemented.

Systems

Using the existing cloud-based practice management system, the document assembly system, SharePoint and other apps, the role will be focused on knowing all of the parts of the system and identifying improvements that can be made for improved efficiencies and customer service. This aspect of the role involves:

  • ensuring that the members of the team are trained in improvements made thought SharePoint.
  • migrating to become SharePoint administrator over time;
  • liaising with external SharePoint consultants on identified system improvements;
  • working with external practice management consultants;
  • producing training videos using Camtasia.
  • creating various forms of skills testing to ensure the effectiveness of training conducted using the firm’s LMS;

What you will bring to the role

  • You will have at least 5 years experience in an office management position (preferably professional services) and ideally experience in a law firm;
  • You will be a problem solver who has the ability to lead but is also hands on to get the job done.
  • You will have some experience with the cloud-based version of SharePoint.

What we offer

  • A flexible and continuous improvement culture;
  • A generous remuneration structure;
  • The ability to drive change systems improvement;
  • The opportunity to be part of a growing and successful team.
  • The ability to develop your own skills with new technologies.

Applications:

If this role sounds like the CAREER OPPORTUNITY you have been looking for, please submit your application (CV and a cover letter outlining your suitability for the role) now!!

All applications will be treated in the strictest confidence. A hunger for career satisfaction and to be part of a growing success story is essential. For further information please direct confidential inquiries to or complete the form below to apply:

Tracey Burrows
Operations Manager
Dundas Lawyers Pty Ltd
Level 13, 270 Adelaide Street, Brisbane, QLD 4001
Preferred M: 0407 672 501 | 3221 0013
e: tburrows@dundaslawyers.com.au | www.dundaslawyers.com.au


Application Form

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